APPLICANT
QUALIFICATION STANDARDS
It is Prime Groups’ policy to comply with the
Fair Housing Act and offer equal housing for all persons. Our evaluation
process is, after receipt of a completed application, review of the contents of
that application in comparison to the screening criteria contained herein and
the applicant is either approved or denied in compliance with all local, state
and federal laws.
Wimbledon Square and Gardens requires all residents
to meet the following applicant qualification standards:
1.
All
persons leasing an apartment must be of legal age to sign a contract. Applicant must be 18 years or older. All occupants 18 years or older will be
required to complete an application (even if living with parent or guardian).
Each applicant must complete an application in its entirety and all information
provided must be true, accurate, and complete, as well as verifiable. A
non-refundable applicant screening fee is required per application (except for
people not applying as the financially responsible applicant).
2.
Qualification
is determined using a credit analysis model, which provides data about an
applicant in terms of resident history, current rent to income ratio, FICO
credit scores (except for people not applying as the financially responsible
applicant), criminal background history as well as a search of public records.
3.
If
there are two or more applicants, a joint credit analysis will be processed
(except for people not applying as the financially responsible applicant). Joint reports weigh the combinations of
income and risk and will be based on the aggregate score.
4.
Maximum occupancy per
apartment (Not Including Minor Children):
Studio: 2 One
Bedroom: 3 Two
Bedrooms: 5 Three
Bedrooms: 7
5.
Vehicle Regulations: Current registration is required for all
vehicles. Each carport, garage or
parking space will be used for the purpose of parking an automobile, truck or
motorcycle only. All vehicles must be in
running condition and without repair issues.
Inoperable, stored and/or abandoned, and/or unregistered vehicles are
not permitted anywhere on the premises including garages. Recreational or commercial vehicles are not
allowed unless such an area has been designated and approved by management in
writing. Parking space is limited;
therefore, the number of vehicles per apartment is limited to one per bedroom
and subject to the conditions and terms of the Parking Regulations provided to
each resident.
6.
Pet Regulations: Two indoor cats or two dogs will be allowed per
apartment. Dogs should be on a leash at all times and owners must pick up after
their dog(s). Breeds not accepted are:
Akita, Bloodhound, Chow, Doberman Pinscher, Eskimo, Elkhound, German Shepherd,
Great Dane, Malamute, Mountain Dog, Mastiff, Newfoundland, Pit Bull,
Rottweiler, Shepherd, Sheepdog, and Saint Bernard. Weight restriction of 35lbs. is applied. All pets must be registered and approved by
Management and a Pet Agreement must be signed.
Additional deposits, fees and pet rent may apply.
7.
Identification: Any of the following
items or combination of items will be accepted to verify the name, date of
birth, and photo of the applicant: Evidence of Social Security Card, Valid
Permanent Resident Card, Immigrant Visa, Individual Taxpayer Identification
Number (ITIN) Non-immigrant Visa, Any government-issued Identification
regardless of expiration date or any non-governmental identification or
combination of identifications that would permit a reasonable verification of
identity.
8.
Guarantor acceptance: An applicant may be eligible to be accepted
for residency with a guarantor if the applicant has insufficient income or lack
of credit. The guarantor must complete an application and submit an application
fee for processing and must meet all of the qualification standards and sign a
Guarantor Agreement prior to the lease signing. The income requirement for a guarantor
would be three (3) times the monthly rent. The Guarantor agreement may not
exceed the term of the rental agreement.
9.
Income requirements: This section only
applies to people applying as the financially responsible applicant(s): Gross
annual income, from a legal, verifiable source, for
all leaseholders is combined and must be equal to two (2) times the monthly
rental rate. Applicants must provide a
recent paycheck stub, two bank statements showing reoccurring pay deposits, tax
return or verifiable letter from employer on company letterhead prior to
move-in. If applicant is self-employed, they must provide the previous year’s income
tax return and two-months personal bank statements as evidence of sufficient
income. For corporate entities, a personal representative will be required to
guarantee all financial obligations of the corporation. If applicant is
non-employed and intends to use savings for rent payment, applicant must
provide proof of assets greater than 1 years rent. Applicants using local,
state or federal housing assistance as a source of income will only be subject
to the requirements above for the portion of rent to be paid by the applicant
monthly.
10.
Apartment Availability: The listing of available apartments to rent is
updated as each apartment becomes available. This may occur at varying
times throughout the day and accordingly, available listings at the business
day’s beginning may differ from the available listings at the business day's
end.
11.
Evictions: Any eviction judgment (dismissed evictions
actions will not be considered) against an applicant within the past 5 years
shall be grounds for denial. Applicant may submit supplemental evidence to
mitigate an eviction judgment. See Section 15 for examples of supporting
documentation that may be accepted as supplemental evidence and the appeals
process in the event of a denial.
12.
Application Fees: This
section only applies to people applying as the financially responsible
applicant(s): A $33.00 non-refundable application fee is required per
application.
13.
Smoking Policies: Smoking is unrestricted.
14.
Criminal background
check: Prime Residential seeks to comply with the
Fair Housing Act and all guidance provided by the U.S. Department of Housing
and Urban Development (HUD) concerning appropriate Fair Housing Act application
standards.
Upon receipt of the Rental Application and
screening fee and after assessment of all above factors, Landlord will conduct
a search of public records to determine whether applicant or any proposed
resident or occupant has a "Conviction" (which means: charges pending
as of the date of the application; a conviction; a guilty plea; or no contest
plea), for any of the following crimes as provided in ORS 90.303(3):
drug-related crime; person crime; sex offense; crime involving financial fraud,
including identity theft and forgery; or any other crime if the conduct for
which applicant was convicted or is charged is of a nature that would adversely
affect property of the landlord or a tenant or the health, safety or right of
peaceful enjoyment of the premises of residents, the landlord or the landlord's
agent. Prior arrests that did not result
in a Conviction and/or expunged records will not be considered.
At the time of application, if the applicant or
any proposed occupant, has a Conviction in their past which would disqualify
them under these criminal conviction criteria, the Applicant is welcome to
submit additional information to Landlord so Owner/Agent can engage in an
individualized assessment (described below) upon receipt of the results of the
public records search and prior to denial.
Otherwise, applicant may request the review process after denial as
described below.
A single Conviction for any of the following,
subject to the results of any review process, shall be grounds for denial of
the Rental Application.
a) Felonies
involving: murder, manslaughter, arson, rape, kidnapping, child sex crimes, or
manufacturing or distribution of a controlled substance.
b) Felonies
not listed above involving: drug-related crime; person crime; sex offense;
crime involving financial fraud, including identity theft and forgery; or any
other crime if the conduct for which applicant was convicted or is charged is
of a nature that would adversely affect property of the landlord or a tenant or
the health, safety or right of peaceful enjoyment of the premises of the
residents, the landlord or the landlord's agent, where the date of disposition
has occurred in the last 7 years.
c) Misdemeanors
involving: drug related crimes, person crimes, sex offenses, domestic violence,
violation of a restraining order, stalking, weapons, criminal impersonation,
possession of burglary tools, financial fraud crimes, where the date of
disposition has occurred in the last 5 years.
d) Misdemeanors not
listed above involving: theft, criminal trespass, criminal mischief, property
crimes or any other crime if the conduct for which applicant was convicted or
is charged is of a nature that would adversely affect property of the landlord
or a tenant or the health, safety or right of peaceful enjoyment of the
premises of the residents, the landlord or the landlord's agent, where the date
of disposition has occurred in the last 3 years.
e) Conviction
of any crime that requires lifetime registration as a sex offender, or for
which applicant is currently registered as a sex offender, will result in
denial.
Landlord Shall:
Consider relevant individualized evidence of
mitigating factors, which may include: the facts or circumstances surrounding
the criminal conduct; the age of the convicted person at the time of the
conduct; time since the criminal conduct; time since release from incarceration
or completion of parole; evidence that the individual has maintained a good
tenant history before and/or after the conviction or conduct; and evidence of
rehabilitation efforts. Landlord may request additional information and may
consider whether there have been multiple Convictions as part of this process.
Criminal Conviction Appeals
Upon receipt of a written appeal of a denial
based on the above criminal criteria, Landlord shall engage in an
individualized assessment of the applicant's, or other proposed occupant's,
Convictions if applicant has satisfied all other criteria (the denial was based
solely on one or more Convictions) and:
(1) Applicant has submitted supporting
documentation prior to the public records search; or
(2) Applicant
is denied based on failure to satisfy these criminal criteria and has submitted
a written request along with supporting documentation. Supporting documentation
may include:
i) Letter
from parole or probation office;
ii) Letter
from caseworker, therapist, counselor, etc.;
iii) Certifications
of treatments/rehab programs;
iv) Letter
from employer, teacher, etc.
v) Certification
of trainings completed;
vi) Proof
of employment; and
vii) Statement
of the applicant.
Landlord Shall:
(a) Notify
applicant of the results of Criminal Conviction Appeal review within a
reasonable time after receipt of all required information.
(b) After
receipt of the written appeal, hold the unit for which the application was
received for a reasonable time under all the circumstances to complete the
review unless prior to receipt of applicant's written request (if made after
denial) the unit was committed to another applicant.
Denials of applications may also be appealed if
an applicant wishes to make a request for reasonable accommodation or due to
domestic violence, per statutory requirements. No crimes will be considered if
the crime was dismissed, expunged, voided or invalidated, determined or
adjudicated through the juvenile justice system, or when the applicant is
participating or has completed a diversion or deferral of judgment program or
for crimes that are no longer illegal in the State of Oregon or relate to
convictions for use or possession of marijuana outside the State of Oregon.
The
applicant agrees to the above guidelines and further acknowledges that the
Apartment Community shall materially rely on applicant’s application responses
and that any misrepresentations, whether affirmative or through a failure to
state material facts, shall constitute basis for rescission of a lease
agreement. In addition, applicant
acknowledges and agrees that the Apartment Community reserves that right to
change its application and qualification criteria without notice. We may refuse
to process or deny any application if it is incomplete, fails to include
information regarding an applicant’s identification or income of if applicant
intentionally withholds or misrepresents required information.
I certify that the above information is correct
and complete and hereby authorize you to do a credit check and make any
inquires you feel necessary to evaluate my tenancy and credit standing. “I understand and acknowledge that my failure
to provide any information requested by this application, or my provision of
incomplete, false, or misleading information shall be grounds for rejection of
this application. I further understand
and acknowledge that my failure to provide any information requested by this application
or my provision of incomplete, false or misleading information-when discovered
by Owner/Agent-shall be considered a breach of any executed lease agreement and
provide grounds for immediate termination of my tenancy”. Owner/Agent has charged a screening charge as
set forth above. Applicant screening
entails the checking of information provided to the owner/agent by the
screening service or credit reporting agency.
Applicant’s copy of this signed application shall be the receipt for the
screening charge. If the applicant is approved, applicants will have 24 hours
to complete an Agreement to Execute and pay the required Execution
Deposit. If Applicants fail to timely
take the steps required above, they will be deemed to have refused the unit and
the next application for the unit will be processed. Owner/Agent shall have no
liability to applicant until such time as a rental agreements’ signed by both
parties. Applicant acknowledges receipt
of a copy of the Applicant Qualification Standards. The information contained in this application
is true and complete.
Applicant understands that they are welcome to
provide supplemental information to mitigate potentially negative screening
results. Applicants have 30 days to appeal denied applications, during which
time they may refute, correct or explain negative information forming the basis
for a denial. Applicants are
prequalified for any rental opportunities at any of Landlord’s properties for
three months following the approval date.